How to Select Board Portals for Meetings
Board portals are an excellent method of streamlining meetings, and help directors concentrate their attention on governance. Selecting the best portal requires careful evaluation. You must make sure that it meets all the important criteria such as security, meeting management, and collaboration.
It is essential to gain the approval of your board members to ensure the success of your implementation. At the beginning, you must engage all those involved, including executives, board members and IT personnel to explain the benefits of a paper-free office and to solve any issues or concerns. Then, schedule and conduct tests with a small number of users to ensure the portal is easy to use and offers the essential features.
Once implemented the board portal will save time for all users which includes chairpersons, directors and company secretaries. This frees them up to work on preparing for, organizing and facilitating efficient meetings. This will also enhance the decision-making process and increase the efficiency of follow-up activities. It will also help to achieve ESG goals by removing paper and reducing carbon footprint.
A good board portal will consolidate documents into one central location and make them easier to browse and accessible. It will also allow directors to comment and collaborate on documents. This allows for better preparation for meetings and can help prevent sensitive information from getting lost in email chains. It will display future meetings, as as other preparation items. This ensures that your board is stocked with the most up-to-date information. It should also feature the task management feature to keep on top of any tasks that have been assigned.